Somewhere on the top of your desk, you keep a calendar.
The calendar is next to a few important files you need for work. You stash a dedicated pen with the documents, just so it’s handy, and you’ve paper-clipped some notes there, just as a reminder. You’ve even color-coded the folders.
And if you could ever find those folders, you’d find the calendar — which you haven’t actually seen since last Tuesday.
There’s a desk somewhere inside your mess, and now there’s hope for you, too. Read the new book “The 8-Minute Organizer” by Regina Leeds and you’ll reclaim your office in almost no time at all.
Have you ever noticed how, sometimes, you can’t think straight when you’re sitting at your desk? Leeds knows why: clutter is noisy, she says. It “seems to emit a frequency that makes clear thinking virtually impossible …”
Yeah, you need to organize, but your mess may as well be a mountain. Leeds says that it needn’t be overwhelming, though. Clutter can be tackled in three easy steps, and you can do it in mere minutes.
Before you get started, try to understand how your office got this way in the first place. Was your childhood home in disarray? Were your parents messy or neat? Are you sharing office space with someone who’s also disorganized? Knowing these answers will help you break bad habits and determine where you’re headed.
Next, take stock and eliminate that which is unneeded, outdated, superfluous or redundant. Don’t be afraid to shred paper, and if there’s too much to comfortably do in eight minutes, then spend eight minutes looking for a shredding service. Toss old magazines, junk mail and catalogs.
Next, make a set of “action files” and start sorting. Categorize paper to create a system that makes sense to you (but don’t overdo; keep it simple). Store receipts and important information in a safe place, and if you don’t know what’s important, ask your accountant. Categorize office supplies, too, so you know what you’ve got. This step, by the way, can be done in eight-minute increments over several days’ time.
Lastly, organize what’s left. Archive. Scan to your computer. Rearrange. And once you’ve found your calendar, set a date to do it all again next month.
Pick up a copy of “The 8-Minute Organizer,” and you’ll see a lot about decluttering your home. You may think that isn’t going to help your business any, but admit it: messy here, probably messy there.
And neither has to be that way. Leeds helps her readers start small by putting a time limit on what’s done, by working in baby steps and by offering support and a little cheerleading. Leeds makes organization seem easy, and her no-nonsense common sense takes the stress out of cleaning a mess.
I liked “The 8-Minute Organizer” because I think it’s one of those things you can use in the office right now. If your goal is to become a neatnik, grab this book … just as soon as you find that missing calendar.
‘The 8-Minute Organizer’
By Regina Leeds
Da Capo Lifelong Books
$13.99 218 pages